Owner statements that match the bank. Out by the 5th.

Propfina gets your owner statements out by the 5th and keeps your trust account reconciled, working from the reports you already export from AppFolio, Rentvine or Guesty. It also splits Airbnb and Vrbo payouts and keeps your company books in QuickBooks Online in agreement. On Managed, the same bookkeeper does it every month and already knows your software and QuickBooks. It covers finance only and does not coordinate maintenance.

Propfina never writes to AppFolio, Rentvine or Guesty; it only reads the reports you export. In QuickBooks it starts read-only. When you turn on posting, it adds journal entries for payouts and fees only after a person approves them, never deletes a transaction, logs every entry with the export row it came from and lets you undo any entry for 90 days.

Yes. AppFolio Basic doesn’t connect to QuickBooks, and it has no API, so no software can pull from it automatically. That is why trust reconciliation, owner statements and the move into QuickBooks are usually done by hand on that plan. Propfina works from the standard reports you can already export from AppFolio, Rentvine or Guesty, such as the general ledger, owner ledgers and payout reports, plus your bank statement. On Managed, your bookkeeper pulls the exports for you each month.

Your owners’ money can stay where it is. The trust account, owner ledgers and owner statements are reconciled against AppFolio or Rentvine, and Propfina never changes them there. QuickBooks holds your management company’s own books: management fees, your expenses and your taxes. Propfina keeps the two in agreement so your CPA isn’t working from a different number. If you run short-term rentals on Guesty, QuickBooks is usually where the books live, and Propfina splits each payout into it.

The Software plan is $149 a month for up to 100 doors or 20 short-term listings, and you or your bookkeeper clear the review list yourselves. Managed is $5 per door a month with a $400 minimum, or $40 per short-term listing a month with a $300 minimum, and adds the same bookkeeper every month, who signs off the trust reconciliation by the 5th and sends owner statements after you approve them. Portfolio is custom-priced for more doors, several trust accounts or past months to clean up. Every plan is month-to-month with no setup fee.

Usually, yes. Job posts for this work pay $4 to $7 an hour, which is about $690 to $1,210 a month full time, or about $433 a month at 20 hours a week and $5 an hour. The posts ask for someone who already knows AppFolio, Rentvine or Guesty plus QuickBooks, and one operator said a $7 an hour hire is only a good deal if they already know the workflow. Propfina Managed is $5 per door a month ($400 minimum) with the software and a trained bookkeeper included, so you are not training or checking a new hire.

Job posts for a short-term-rental accountant list about $600 a month. Propfina Managed is $40 per listing a month ($300 minimum) and matches every Airbnb, Vrbo and direct-booking payout from your Guesty export to the bank deposit, splitting each one into rent, cleaning fees, host fees and taxes. Payouts that are missing, delayed or short are flagged during the month, not found at month-end. Host fees are booked as an expense, so your income matches the gross amount on your 1099-K, and you keep your CPA for taxes.

Propfina runs a three-way reconciliation of the trust account every month, the one state examiners ask for. It checks that the adjusted bank balance, the trust ledger balance in your property-management software and the sum of every owner and tenant ledger agree to the cent, and it lists outstanding checks, deposits in transit, negative owner balances and any difference for a person to clear. On Managed, your bookkeeper signs off the reconciliation by the 5th of the month and you get the signed report as a PDF to keep for an audit.

Property managers report spending 3 to 4 hours a month just producing owner-statement PDFs. Propfina drafts every owner statement from the same exports it uses for the reconciliation, so the numbers on the statement match the trust ledger and the bank, with invoices attached to expense lines. You review the flagged ones and approve the batch, and then the statements go out by email with the PDF attached.

Propfina splits the occupancy tax out of every payout and holds it for remittance, so you can see what is owed for each listing, including in places where Airbnb doesn’t collect it for you. Filing and paying the return stays with you or your CPA.

Yes. Cleanup of past months is part of the Portfolio plan. Your bookkeeper starts with the oldest month that doesn’t reconcile and works forward, then you move to monthly statements by the 5th.